Permissions determine what people are allowed to do with files and folders shared through TERA.
Choosing appropriate permissions helps protect your information and makes collaboration easier to manage.
Not everyone who accesses a file needs the same level of control.
Some people may only need to view a document, while others may need to upload new material or manage shared content.
Assigning appropriate access reduces the risk of accidental changes or unauthorized actions.
The following concepts help explain file and folder permissions. The exact permissions available depend on the controls supported by your TERA environment.
Viewing: Allows someone to access and inspect content without necessarily modifying it.
Downloading: Allows someone to save a local copy of a file.
Uploading: Allows someone to add files to a permitted location.
Editing: Allows someone to modify content or file information where editing is supported.
Managing: Provides additional administrative capabilities, which may include changes to access settings or membership.
TERA supports Workspace roles, including Viewer and Uploader.
These roles are intended to provide different levels of access according to each member's responsibilities.
Refer to the Workspace permissions guide for the exact actions available to each role.
Before granting access, ask:
Does this person only need to review the files?
Do they need to contribute additional documents?
Should they be able to change existing content?
Do they need to invite other members?
How long should their access continue?
Grant only the permissions needed to complete the intended task.
Permissions may differ between shared links, email invitations, and Workspaces.
Access to a folder may affect access to content inside it.
Removing access does not automatically delete previously downloaded copies.
Permissions should be reviewed whenever team responsibilities change.
Use the principle of least privilege: provide the minimum access necessary for each user.
Review access regularly and remove permissions that are no longer required.
How to Share Files with Specific People via Email
Workspace Roles and Permissions Explained
How to Manage and Revoke Shared Links