ERA Workspaces provide centralized environments where teams can store, manage, and collaborate on shared files.
A Workspace can be used for a department, a project, a client, or another group that needs access to common documents.
Workspaces help teams:
Keep related files in one location.
Reduce the need to exchange multiple document copies.
Organize information by project or department.
Control member access through roles.
Maintain continuity when team members change.
Sign in to your TERA account.
Navigate to the Workspaces area.
Use the available Workspace creation option.
Enter a clear name for your Workspace.
Complete any additional settings requested by TERA.
Confirm creation.
After creating your Workspace, review its available management options before inviting additional members.
A clear folder structure makes it easier for teams to locate documents.
For example, a marketing team could use:
01 — Planning
02 — Campaign Materials
03 — Design Assets
04 — Reports
05 — Archive
Choose a structure that reflects how your team actually works.
Use the Workspace's membership controls to invite the people who need access.
Assign roles according to each person's responsibilities.
Avoid giving unnecessary administrative access to people who only need to review or contribute files.
Encourage team members to:
Upload documents to the correct folders.
Use consistent file names.
Avoid unnecessary duplicate files.
Keep outdated material clearly identified.
Review shared content periodically.
TERA is designed to retain files within a Workspace when team membership changes.
This helps organizations maintain access to shared business files as employees or project members join and leave.
Create separate Workspaces for unrelated teams or projects.
Use descriptive Workspace names.
Review membership regularly.
Establish consistent folder naming rules.
Limit access to confidential materials.
How to Invite Members to a Workspace
Workspace Roles and Permissions Explained
Understanding Workspace Storage and File Ownership