TERA Workspaces provide centralized storage for team and organizational files.
Understanding how ownership and storage usage work is important when managing multiple Workspaces.
TERA is designed to keep files within a Workspace even when individual team members change.
This approach supports business continuity by reducing dependence on a single employee's personal file collection.
For example, when someone leaves a project, the organization's shared files can remain available within the Workspace, subject to the applicable permissions.
According to TERA's current Drive documentation, storage is shared across Workspaces and billed to the Workspace owner.
This means Workspace owners should monitor storage usage and ensure that the applicable subscription provides enough capacity.
TERA's documentation identifies two locations for reviewing storage usage:
The storage indicator in TERA Drive.
The Billing area in account settings.
Review these areas periodically to understand available capacity.
Centralized Workspace ownership helps organizations:
Maintain access to project materials.
Reduce disruption during staffing changes.
Keep organizational files in shared locations.
Organize documents consistently.
Manage collaboration without relying exclusively on personal accounts.
Store Team Files in the Correct Workspace
Avoid keeping important organizational documents only in individual personal storage when they are intended to remain available to the team.
Review Access Regularly
Keep Workspace membership aligned with current responsibilities.
Monitor Storage Usage
Check available capacity before starting large file uploads or expanding team projects.
Organize Files Consistently
Use clear folder structures and descriptive names to simplify long-term file management.
How to Create and Organize a Workspace
Workspace Roles and Permissions Explained
What Happens When a Workspace Member Leaves?
Understanding Storage Usage and Limits