Team membership changes over time. Employees may move to different departments, complete projects, or leave an organization.
TERA Workspaces are designed to help teams maintain continuity when these changes occur.
TERA's Workspace model is designed to retain shared files in the Workspace when team membership changes.
However, file availability remains subject to the Workspace's ownership, storage, and deletion settings.
An organization should not lose access to important shared project documents simply because the person who originally uploaded them is no longer part of the team.
Centralized Workspace storage can help reduce that risk.
When a team member leaves a project or organization:
Identify the Workspaces to which the person has access.
Review their current membership and permissions.
Confirm that important business files are stored in the appropriate shared locations.
Assign any ongoing responsibilities to another authorized member.
Remove or adjust access using the available Workspace management controls.
Review separately shared links or invitations associated with the person's work.
Verify that the remaining team members can access the files they need.
Removing someone from a Workspace should not be treated as a guarantee that previously downloaded copies have been deleted.
Organizations should follow their own information-security and employee offboarding policies.
Use shared Workspaces for organizational information.
Avoid depending on one person's account for critical documents.
Review membership whenever responsibilities change.
Keep sensitive files accessible only to authorized people.
Maintain internal procedures for project handovers.
Understanding Workspace Storage and File Ownership
How to Invite Members to a Workspace
Workspace Roles and Permissions Explained